91��������

• Community Engaged Project Application
• Memorandum of Agreement (MOA) Example
• Scope of Work Example
• Community Partner General Program Information

Students who receive federal work study funds are encouraged to earn them by serving with non-profits. This must be a long-term experience (at least one semester). Student income is provided by the federal government and there is no cost-share to partners.

Students can help with (almost) everything your organization might need – social media presence, program facilitation, data crunching, grant app reviews, outreach, accounting, ect. When you look around your organization, do you see a place where a free, regularly scheduled set of hands could be of assistance?

Submit proposed community service work study position descriptions to engage@rwu.edu

Sample Off Campus Work Study Agreement

COMMUNITY SERVICE WORK-STUDY STANDARDS & PROCEDURES

Roger Williams University 

All questions about the Community Service Work Study Program should be directed to:

• Payroll - Patria Komiega, Administration Assistant at pkomiega@rwu.edu or 401-254-5628
• General - Community Service Work Study Coordinators at engage@rwu.edu, or 401-254-3787 
• General - K.C. Ferrara, Director, Feinstein Center for Engaged Learning at kferrara@rwu.edu or 401-254-3765 

All questions regarding your financial aid award should be directed to the Financial Aid office at 401-254-3100 and located on the first floor of the Administration Building.

APPROVAL 

Students may only begin to work at a site after the Feinstein Center for Engaged Learning has received a signed off-campus work study agreement, Financial Aid has processed the Payroll Authorization packet, and Environmental Health and Safety (EHS) has approved the job description. 

WORK-STUDY LOCATIONS

Off-campus FWS jobs with federal, state, or local public agencies or private nonprofit organizations must be in the public interest. Off-campus FWS jobs with private, for-profit organizations must be academically relevant to the maximum extent possible.

   From the 2021/2022 Federal Work-study Compliance Manual, Chapter 2, page 41. 

You may not work at a for-profit business. 

You may not earn academic credit and work study funds at the same time. 

Working during your scheduled class time is prohibited.

Practicum, student teaching or a credit-bearing internship will not be approved as community service work-study positions. 

You cannot be paid by the agency at the same time you are being paid work-study funds. 

As an 91�������� employee, you are not permitted to sign a liability waiver from the host site.  If you are asked to do so, please contact the Feinstein Center for Engaged Learning for assistance.  

You may work at a religious institution, but the work you do may not be religious in nature (i.e. you can coach CYO basketball but may not teach Sunday school) or take place in a worship space (i.e. you cannot paint a chapel but you can paint an office). 

You may hold two work-study positions only if one of them is a community service work-study position. One may be on-campus, or both may be community service work. In the case of multiple positions, you must list all work-study employers with our office. 

It is the student’s responsibility to keep track of monies earned and not exceed their federal work-study award.  

ADDITIONAL PAYABLE TIME 

Training and meetings are payable time. This includes meetings called by the site supervisor or the CSWS supervisor.  This also includes training directly related to the tasks of your job or training needed to satisfy requirements for the job (i.e. CPR/First Aid, OSHA, etc.) 

ADP/TIME SHEETS 

91�������� uses the ADP app to keep track of when you clock in and out of work. Download the ADP mobile app on your mobile device and create an account (at the bottom of your screen it should say “New? Get started”) using your 91�������� email address. Your employee ID number is your student ID. After setting up your account, under “Clock” you can clock in and out. 

In order for 91�������� to be in compliance with Department of Labor regulations, students must be paid in a timely manner.  Therefore, it is imperative that students log hours in ADP as they occur.

Students who hold two paid positions listed in ADP must use the “transfer job” function to ensure the hours are being charged to the correct account. This can only be done on the web platform, NOT the App. 

If a student forgets to log their hours as they occur, contact Patria Komiega immediately at pkomiega@rwu.edu. 

Submission of false or inaccurate hours will be reported to Financial Aid and may result in loss of a work study award.

OFF-CAMPUS WORK STUDY AGREEMENTS

The federal government requires 91�������� to hold a signed agreement with all work study sites.  The Feinstein Center for Engaged Learning will contact the supervisor at your site to facilitate this.   

TRANSPORTATION 

Students are responsible for their own transportation to their work site.   

Students are encouraged to utilize 91�������� shuttle or RIPTA to reach their CSWS sites whenever possible.

Students are not permitted to operate or be a passenger in vehicles owned and operated by the agency for whom they work.  For example, a student may not take the food pantry van to pick up a donation.

WORKPLACE SITUATIONS

The Feinstein Center for Engaged Learning Coordinator is your official supervisor, but you also have a site supervisor at the agency. Any problems you encounter at the agency should be reported to your site supervisor immediately. These include injury, illness, and theft of personal items.

If you encounter situations on site that make you uncomfortable for any reason at all, and you feel that you cannot speak to your site supervisor, please contact the Director of the Feinstein Center for Engaged Learning immediately!

WORK STUDY SAFETY GUIDELINES 

The Roger Williams University Department of Environmental Health and Safety (EH&S) develops and implements programs aimed at protecting the safety and well-being of the campus community.  EH&S assists with and monitors compliance with local, state and federal statutes, as well as regulations pertaining to occupational health, safety and environmental protection. As such, EH&S has established this “Safety Conditions Checklist” for off-campus sites who will be hosting Roger Williams University Work Study Students. 

Prior to hosting a University work study student, please review the following to identify the working conditions and physical demands which relate to the essential functions of the position.  All required training must take place before the work study student begins to perform services.

If the position will be directly exposed to any hazards in the work environment  such as chemicals, commercial products (oil, cleaning solvents), blood borne pathogens, or any other materials deemed hazardous by local, state or federal regulations, proper training and Personal Protective Equipment (PPE) must be provided by the host site.  PPE includes such items as: protective eyewear, laboratory coats, appropriate gloves, hearing protection, respiratory protection (pursuant to the host site’s Respiratory Protection Plan), safety shoes and hard hats.   

If the position involves lifting, the maximum lifting required shall be forty (40) pounds with proper safe lifting training techniques provided.

If the position involves landscaping work, proper training is required for all equipment. Proper PPE is also required.

Students may not work on ladders higher than ten (10) feet or on any roof.

Students may not work in confined spaces.

Students may not use powered industrial vehicles (fork/reach/bucket lifts) or other industrial powered machinery that requires special certifications. 

Students may not operate their own motor vehicles or the host site’s motor vehicles as part of their duties.

Students must be informed of emergency evacuation procedures and protocols for the areas that they will be working in. 

Students may not be engaged in high risk duties that require specialized training.  Questions or concerns about whether the University would consider an activity to be high risk should be directed to the University’s Department of Environmental Health and Safety at (401) 254-3494.

In September 2007, when Roger Williams University and the Town of 91�������� reached agreement on the landmark PILOT (payment in lieu of taxes) pact, a group comprising key representatives from both the town and the University was established to jointly consider items of mutual interest or concern.

In the years since, the Town of 91�������� / Roger Williams University Cooperative Committee has provided an open venue for discussion and decision-making and has assisted in building upon a truly symbiotic relationship between both parties.

Through the Fund for Civic Activities – one of its most visible initiatives - the fund has distributed $350,000 since 2009 to support local services and projects that enhanced the civic experience in 91��������.

The Fund for Civic Activities (FCA) is a grant program created to support and recognize the relationship between 91�������� and the town of 91��������.  Grant requests are accepted twice a year and may be submitted by individuals or non-profit organizations. Individual awards do not exceed $2,500.

In support and recognition of the important relationship that exists between Roger Williams University and the Town of 91��������, the Town of 91��������/Roger Williams University Cooperative Committee created the Fund for Civic Activities (FCA). The FCA accepts grant requests twice a year to fund a broad range of projects and services proposed by individuals or non-profit organizations that work toward enhancing the civic experience in the Town of 91��������. Further detail regarding this fund, the application process and other project related criteria may be found in the FCA Application.

Click here for complete instructions and a printable application.

Click here for online application form. 

Click here for the online grant report form. 

Committee Members 

Town of 91�������� Representatives

Michael DeMello
Fire Chief

Sara Hassell
Interim Town Treasurer

Kevin Lynch
Chief of Police

Warren Rensehausen
Director of Parks & Recreation

Dr. Ana C. Riley
Superintendent, 91�������� Warren Regional School District

Diane M. Williamson
Director of Community Development

Roger Williams University Representatives

Dr. John J. King
Vice President for Student Affairs, Committee Chair 

K.C. Ferrara
Director, Feinstein Center for for Engaged Learning

Dr. Jeffrey Merriweather 
Dean, School of Humanities, Arts and Education 

Mackenzie Morgenweck '25
Student Representative  

Mark Porter
Director, Public Safety

Jill Pais
Assistant Vice President, Communications and Media Relations  

All Paws In

Brain Club

Colleges Against Cancer

Delta Sigma Pi (for Business Students)

Engineers Without Borders

Food Recovery Network

Foundation for the International

Medical Relief of Children (FIMRC)

Future Teachers of America

Habitat for Humanity

Helping Hawks/Special Olympics of RI

Roger's Miracle Network (Hasbro Children's Hospital)

Rotaract

Send it on (Homelessness)

Society of Women Engineers